Information about the Affordable Care Act (ACA) for those hiring temporary staff, faculty, and student workers:
- Effective January 1, 2015, the ACA requires that any non-permanent employee working an average of 30 or more hours per week over a 3 month time period be provided with employer-provided health insurance.
- The ACA employer mandate means that we must look at temporary employees, student employees, graduate RA/TA’s, adjunct faculty, lecturers (essentially all non-permanent employees of the University). Many of these may not have been eligible in the past, but may be eligible now.
- The State Health Plan's High Deductible Health Plan is the health plan that will be offered to eligible temporary employees, adjunct faculty and students. It is important not to confuse this plan with the student health insurance, graduate support plans, etc. This ACA plan will be offered in addition to any other plans offered.
- It is important to associate correct FTE (full-time equivalency) to job data in the HR System. The HR Benefits Office will be responsible for monitoring for eligible employees.
- Temporary staff, faculty and, student workers (with the exception of Federal Work Study students) hired prior to January 1, 2015
The Affordable Care Act (ACA) provides that we measure the work hours of any non-permanent employee working for the University for a 12 month period to determine if they are averaging 30 hours or more per week. For example, if a temporary employee was hired on February 1, 2014, then at the beginning of February, 2015, we would determine if the temporary employee averaged 30 or more hours per week. If so, this person would be eligible to enroll in the ACA health plan.
- Temporary staff, faculty and student workers (with the exception of Federal Work Study students) hired on or after January 1, 2015
The Affordable Care Act (ACA) states that any non-permanent employee hired or rehired after January 1, 2015 working 30 or more hours per week for 3 months or more, must be offered the chance to enroll in the ACA health plan within their first 30 days of employment.
- The General Assembly has enacted legislation that requires a rehired retiree to enroll in the High Deductible Health Plan and terminate their retiree health plan if they become eligible under the Affordable Care Act for the ACA High Deductible Health Plan. HR/Benefits recommends that rehired retirees work no more than 29 hours/week.
Work Hour Exceptions for Non-Permanent Student Employees
Students are limited to 20 hours or less during the academic year. During the summer, if the student is not enrolled in summer courses and the department wants to employ a student on a Student Temporary Wage appointment to work over 20 hours a week, an exception form will need to be completed, approved and submitted to HR.
Student Temporary Wage- For those working over 20 hours/week at any time during the year work hour exception form is required (see link below).
Graduate Assistants- For those working over 20 hours/week anytime in the year, a work hour exception form is required (see link below).
Work Hour Exception Form
The Student Work Hour Exception Form should be completed and signed by the Dean of the College or Vice Chancellor of the Division, then forwarded to Student Employment Office in HR.
The Summer GA (Graduate Assistant) Work Hour Exception Form should be completed and signed by the Dean of the College or Vice Chancellor of the Division, then forwarded to Julie Green in the Graduate School.
For guidance related to temporary faculty work hour standard and exceptions, please contact Lori McMahon at 704-687-5774.
New ACA Health Plan Offered by the North Carolina State Health Plan
Click here for information about the new health care plan that the State offers to those newly eligible under the Affordable Care Act.
Disclaimer: UNC Charlotte HR Benefits Office designs these pages to be as current as possible; however, the information contained on these pages is subject to change at any time. This information cannot alter, modify or otherwise change the prevailing laws in any way, nor can any right accrue by reason of any inclusion or omission of any statement on these web pages. The Benefits Office provides this information solely as a convenience to employees of the University. Nothing on this web page affirms actual eligibility for health insurance.