Frequently Asked Questions

How do I change the Supervisor of a position?
What is NinerTalent Used for?
What is an "action"?
What is an "action number"?
What is the Position Library?
How do I determine if my position exists in the Position Library?
Who submits actions through NinerTalent?
What is a User Group?
How do I change User Group?
How do I determine what type of action I need to initiate in Niner Talent?
How do I know the status of my action?
How do I find help? 
Do I still use the EHRA Non-Faculty Position Description form?
How do I reclassify a staff position?
When do I need to submit an Organizational Chart?
Can I use an old action instead of creating a new one?
Why did my action get sent back to me?
How do I view a Position Description in NinerTalent?
What if I don't see an existing position number I need in the position library, but I need to recruit?
I found my faculty position number in the library, but there is no position description information in the record.  Why not?
How do I get started in NinerTalent?
Wait! I had a position posted in the old system! Can I get access to it?
How do I request access to Niner Talent?
Are my old position descriptions already in the system?
When do I have to have all of my position descriptions into the system?
Do we use NinerTalent for faculty and EHRA Non-Faculty positions descriptions?
This sounds interesting. How can I get training on this upgraded system?
How do I request a position action (e.g. new position, reclassification/title change/salary adjustment)?
Are temporary position recruitments handled through the NinerTalent? How are they different?
I am an Initiator and I cannot see a certain type of position (such as SHRA, EHRA Non-Faculty, Faculty or Temporary). What do I do?
I created a requisition with a quick link but I’m getting an error message that the link is not operational.
An applicant told me that they applied to my position however I still can’t see their application. Why not?

 

How do I change the Supervisor of a Position?

Select the SPA - Update Position Description action and select: Supervisor Change

 

What is NinerTalent Used for?

The Niner Talent system is used by departments to initiate faculty, staff, and student recruitments, staff reclassifications, position description updates and off-cycle increases.

 

What is an "action"?

Position actions include recruitments, reclassification, or position updates. In NinerTalent, an action is a record created by a user to request a position action. 

 

What is an "action number"?

An action number refers to a specific action on one position in the system, and is used to search for that particular action.

 

What is the Position Library?

The position library contains position specific information for all established positions. This information is used to populate actions in NinerTalent.

 

How do I determine if my position exists in the Position Library?

In the Position Management module, click on Positions submenu SHRA, EHRA Non-Faculty, or Faculty. Search by title or position number. This will enable you to review positions in your area that meet the criteria and determine if the position is in the library.

 

Who submits actions through NinerTalent?

In order to access Niner Talent, you must have the Initiator User Group. Your Business Manager or Supervisor can advise if it is appropriate for you to have this access. 

 

What is a User Group?

NinerTalent users are grouped by role. User Groups include: Initiator, Approver, and Temp Hire Manager. The user group you are logged in as is visible at the top right of the screen. For more information about user groups please click here

 

How do I change User Group?

Click on the drop down in the right upper corner of the screen. Select the user group you desire and click the refresh button.  A message will appear at the top of the screen to confirm the user group change. Click here to see a video demonstrating this.

 

How do I determine what type of action I need to initiate in Niner Talent?

Consult the SHRA, EHRA Non-Faculty, or Faculty Workflows to determine what type of action to submit in NinerTalent.

 

How do I know the status of my action?

You can determine the status of your action(s) in NinerTalent by utilizing your Watch List (located on the Home page). In your Watch List, the “Current State” and State Owner" columns show the current status and the responsible party at that status for each action. In addition, automated emails are generated at critical status points in the system which will inform you when you need to take action.

 

How do I find help? 

Contact your Business Manager or Supervisor’s office for assistance. Job aids and instructions for working in Niner Talent are available on the Human Resources Niner Talent website. Please remember that these materials are updated frequently based upon user feedback. You may need to refresh your browser page or clear your cache in order to access the most recent version of a page (Directions for clearing your cache). There are also links to resources and support materials embedded in the Niner Talent tabs.

 

Do I still use the EHRA Non-Faculty Position Description form?

Employees and supervisors can still use the Position Description form to draft position descriptions for use when initiating staff position actions in Niner Talent. Position description information can be cut and pasted from this document into the appropriate Niner Talent fields for staff actions.

 

How do I reclassify a SHRA position?

To request a change in career band/level and/or classification, create a Modify action. See the appropriate Position Management User Guide for more information.

 

When do I need to submit an Organizational Chart?

An Organizational Chart must be attached to all staff position actions.  Also, if a faculty position holds administrative duties an org chart must be attached. The organizational chart must include the system classification titles for positions and show how the position fits within the work area, who the position reports to and what position(s) report to it. This helps illustrate the level of responsibility required in the position and informs the classification process.

 

Can I use an old action instead of creating a new one?

No, you must create a new action. However, for actions on existing positions, much of the position information populates from the position library.

 

Why did my action get sent back to me?

Actions may be returned if required data or attachments are missing or incomplete.  When an action is returned to you, you can check the Action History tab for specific information about what additional information you need.

 

How do I view a Position Description in NinerTalent?

To access a position description, go to the Position Management module, click on Positions submenu SHRA, EHRA Non-Faculty, or Faculty.  Search by title or position number. Find the correct title and click the action link on the right hand side, then click view. 

 

What if I don't see an existing position number I need in the position library, but I need to recruit?

If you cannot find an active position number in the position library, verify the position number. Be sure when searching you remember that position numbers are six digits, so you have to include the appropriate zeros in front of the number. If it is correct, use the Create a New Position action and enter the position number in the position number field.

 

I found my faculty position number in the library, but there is no position description information in the record.  Why not?

Faculty position description information is being added to the position library through the actions submitted in NinerTalent. If no position action has been taken on a position since July 1, 2015, the position description fields will not yet have been populated with this information. Once you take an action on the position and your action is approved, the information will be available when you next access the position library.

 

How do I get started in NinerTalent?

For information on getting started in NinerTalent please review the User Guides on the NinerTalent website. 

 

Wait! I had a position posted in the old system! Can I get access to it?

Data in HRMS remains intact and accessible.  If you had ongoing recruitments in the system prior to the Go Live of Niner Talent, the records and applicants who had applied remain in HRMS.  Candidate material review and Hiring Proposals can still be performed in the old system. If a posting needs to be continued, it must be re-posted in Niner Talent.  However, if a recruitment concluded in HRMS and you would like to begin the selection process, you may do so in the old system which can be accessed after Go Live at http://pa200.peopleadmin.com/hr/.

 

How do I request access to Niner Talent?

Access to Niner Talent is determined and requested through your college/division.  If you have been designated by your college/division to request access for other users in your college/division, you may do so by contacting ninertalent@uncc.edu.

 

Are my old position descriptions already in the system?

SHRA Position Descriptions are in NinerTalent, however please review to make sure all information is accurate. EHRA Position Descriptions have historically been maintained in physical form.  Our upgrade now allows for the electronic creation and maintenance of position data for EHRA Non-Faculty and faculty positions. As new positions are created, this creation will take place in the new system. On existing positions, position data will be populated during the first action performed on the position (recruitment, description update, salary adjustment, etc.). 

 

When do I have to have all of my position descriptions into the system?

No deadline is currently set to have all position descriptions entered into the system.  Priority will be initially given to reviews pending an action on a position (recruitment, description update, title change, salary adjustment, etc.).

 

Do we use NinerTalent for faculty and EHRA Non-Faculty positions descriptions?

Niner Talent will be used to facilitate the creation, update, and recruitment for staff, faculty, EPA Non-Faculty, and temporary positions. For positions with assigned position numbers, a position description will be required in NinerTalent in order to process requests for updates, title changes, salary adjustments and to initiate recruitments.  Temporary recruitments will not require position descriptions housed in the system; however, NinerTalent will continue serve as the recruitment and selection system for temporary recruitments. 

 

This sounds interesting. How can I get training on this upgraded system?

Training is available to users in several forms:

  • Classroom Training has been designed to provide a comprehensive overview of the new features of the system and hands-on training/walkthrough of the workflows, processes, and forms included in the position creation, update, recruitment, and selection processes. Training is scheduled periodically and can be accessed for registration through the e-Learning system.
  • Manuals/Documentation have been created to provide an anytime, anywhere reference for Niner Talent. These manuals will continue to be updated as modifications and enhancements are made to the Niner Talent system.
  • Video Demonstrations (currently in progress) will be available for audio-visual demonstration of key processes and functionality. Videos will be accompanied by narration to offer step-by-step instructions for accomplishing common items in the system.

Please visit http://hr.uncc.edu/ninertalent for more information.

 

How do I request a position action (e.g. new position, reclassification/title change/salary adjustment)?

Position actions are now entered and routed electronically for review in the NinerTalent system. Please go to the following link to access the system and begin entering the action: NinerTalent.  Temporary recruitments will not require position descriptions housed in the system; however, NinerTalent will serve as the recruitment and selection system for Temporary recruitments.

 

Are temporary position recruitments handled through the NinerTalent? How are they different?

All temporary recruitments are posted through NinerTalent and the electronic application is the only one that should be accepted. A position description is not required for temporary position recruitments and actions will be initiated in the Applicant Tracking module of the system. Each college/division has identified employees who will review, and post temporary recruitments. Hiring proposals are also required for all temporary positions, except part-time/adjunct faculty positions, and will be routed for approvals through the college/division.

 

I am an Initiator and I cannot see a certain type of position (such as SHRA, EHRA Non-Faculty, Faculty or Temporary). What do I do?

First check to make sure you are logged in under the correct User Group. Individuals who have multiple user groups will have a link on the left hand navigational bar labeled "Change User Type". Once you've changed your user type you will be able to see your positions. If you do not have a "Change User Type" option or do not have the particular group that you need, please contact ninertalent@uncc.edu

 

I created a requisition with a quick link but I’m getting an error message that the link is not operational.

The quick link is only operational once the position has been approved through Human Resources therefore you’ll want to refrain from sending the link to your selected applicants until you’ve received the notice from the system that the position is posted.

 

An applicant told me that they applied to my position however I still can’t see their application. Why not?

There are really three situations where this might occur:

  • The applicant has not yet completed the application process due to exiting prior to receiving a confirmation number or has not attached all required documents. The applicant would need to revisit the system and update their partial application.
  • Prequalifying questions existing on the application were answered by the applicant in such a way as to move their application to the inactive status.
  • HR neglected to review the applicant workflow associated with this position in order to ensure that applicant information was submitted to the department rather than to HR initially