Special CSL for COVID-related volunteering and elections volunteering
As mentioned in a July HR update, permanent employees who wish to volunteer time with non-profit organizations on COVID-19 activities may use up to 80 hours of expanded Community Service Leave. These 80 hours of special CSL leave expire Dec. 31, 2020, and are counted separately from the employee’s regular allocation of CSL.
Due to the expected state and national shortage of poll workers due to the COVID-19 pandemic, the Office of State Human Resources (OSHR) is allowing employees to use up to 24 of the 80 hours of special CSL to volunteer with the Board of Elections to assist with 2020 early voting and/or election day activities. Review OSHR’s FAQ for more details. Needs vary by county, so please visit Democracy Heroes or contact your County Board directly through the State Board of Elections website.
In order to use this leave, email your supervisor detailing your volunteer work and include the name of the non-profit organization or county board of elections. After receiving approval from your supervisor, forward the email to email@example.com. The Benefits Office will then follow up with more information.
CSL for Literacy, Tutoring, Mentoring and Related School Activities
Separate from the 80 hours of special CSL leave mentioned above, employees can request to change from the 24 hours of regular Community Service Leave to the 36 hours of Literacy, Tutoring, and Mentoring Community Service Leave (CSL) to support children in a virtual or partially in-person academic setting. Hours used during the work week may vary but cannot exceed the 36 hours allowed under policy. This additional CSL provides expanded opportunities to use leave in virtual environments for school-related activities, including tutoring for employee’s own children and/or child cohorts for planned/virtual school activities, and more flexible arrangements for mentoring hours each week.
The Benefits Office has already contacted employees who were using the Families First Coronavirus Response Act (FFCRA) for a status update to assess their continued child care needs. Employees that completed the FFCRA Status Update HR Form indicating interest in the 36 hours of Literacy, Tutoring, and Mentoring Community Service Leave, do not need to contact the Benefits Office to request this option. You will receive a response to your request by 10/5/2020. If you have not been contacted, but would like to use CSL for this purpose, email firstname.lastname@example.org and provide the specific tutoring/mentoring services you will provide to your elementary, middle or high-school-aged child.
Community Service Leave Hours to be reset
Effective August 17, OSHR “reset” the balances for annual CSL allotments for all state employees eligible for CSL. As of August 17, employees have 24 hours of CSL (or the 36-hour optional program described below) available for use through the end of the calendar year, regardless of any hours they may have used earlier in the calendar year. Kronos hours will be adjusted accordingly by early next week.