Community Service Leave

University employees work in a community garden. Click this image for more information on volunteer opportunities. Full-time UNC Charlotte employees receive 24 hours of paid community service leave each year. The State of North Carolina and the University encourage faculty and staff to use this time to volunteer for schools, communities, North Carolina institutions of higher education and state agencies, and recognized not-for-profit organizations. 

Important Facts

  • The 24 hours of paid community service leave are per calendar year and are pro-rated for new hires.
  • Additional hours are available through special provisions for tutoring, mentoring, and literacy.
  • Hours cannot be carried over from year to year.
  • There is no payout for unsed hours if an employee separates from the University.
  • All employees must get approval from their supervisors to use community service leave.

Employees must enter their community service leave requests in Kronos (the University's leave-keeping system), including the following information in the comments section: 

  • Name of the school/organization and indication if it is a 501(c)3 agency or eligible human service organization
  • Type of service/participation (i.e. meeting with your child’s teacher, serving food at the soup kitchen)

Employees must provide supporting documentation to their supervisor if requested. Supervisors should review and approve/deny requests based on the information provided and University policy, consulting with the Benefits Office as needed.

Examples of Eligible Activities

Eligible (Subject to Supervisor Approval) Ineligible
Conference with your child's teacher Eating lunch with your child or grandchild
Volunteering for a non-athletic school activity/function Selling tickets or concessions at an athletic event
Serving with no pay inside a polling facility Fundraising, campaigning or accepting pay for work for a political cause
Working in a soup kitchen or homeless shelter Fundraising or activities designed to actively promote religious beliefs
Volunteering to provide service at an approved 501(c)3 agency or eligible human service organization (ex: Habitat for Humanity, American Cancer Society or a women's shelter) Playing in a golf tournament or attending a luncheon
Disaster relief with a recognized eligible organization (ex: American Red Cross) Disaster relief with private industry (ex: local grocery store collecting bottles of water)
Attending your child's K-12 graduation ceremonies Attending  your child's college graduation, college tours or move-in
  Administrative duties related to volunteer service (ex: meetings, elections or social events)
  Activities or services for which you receive compensation or are the same as your University job duties



















Please note: This information is a summary of volunteer activities eligible for community service leave under state and University policies. It is not an endorsement of any cause or non-profit organization.  Employees are able to request vacation and/or bonus leave for activities not covered by this policy. All employees should familiarize themselves with the full Personnel Information Memorandum 46: Community Service Leave

Questions or Assistance
Benefits Office