As you are keenly aware, UNC Charlotte has been in C2 (Suspended Operations) status since 12:00 a.m. Wednesday January 17th. UNC Charlotte has resumed normal working hours effective today and employees are expected to report to work following their normal schedule.
During the C2 status, mandatory employees were required to report to campus for work and non-mandatory employees were directed not to report to work and avoid coming to campus. According to University Policy 701, Adverse Weather and Emergency Events, time not worked by non-mandatory employees is to be accounted for by one or more of the following:
1. Compensatory Time (must be used first if available).
2. Telecommuting (if approved by supervisor and legitimate business work can be done remotely).
3. Annual or Bonus Leave.
4. Make up time missed, within 90 days (if approved by supervisor).
5. Leave Without Pay.
Supervisors are encouraged to be flexible and should work closely with employees when the make-up option is feasible and work is available.
It is also important to remember that mandatory FLSA non-exempt employees who were required to report to campus to work while in C2 status are entitled to Equivalent Time Off (ETO). FLSA-exempt mandatory employees are not eligible to receive ETO. ETO to those eligible is awarded on an hour-for-hour basis as follows:
· ETO is in addition to and does not replace any required FLSA overtime or compensatory time for time worked during a Condition 2.
- The ETO must be used within twelve months of the triggering event.
- The scheduling of the ETO shall be subject to management approval, but every reasonable effort shall be made to permit the employee to use the ETO prior to its expiration.
- At the end of the twelve-month period, any unused ETO shall expire and is not subject to payout.
- Any mandatory employee or non-mandatory employee who is not required to or voluntarily chooses to work at home during Condition 2 (Suspended Operations) or Condition 3 (Closure), or who reports to work during such event without being mandated to report by their supervisor, shall not be entitled to ETO.
Please see the related FAQ for more information or University Policy 701, Adverse Weather and Emergency Events, at https://legal.uncc.edu/policies/up-701. Instructions on reporting time, including time that will be made up, will be forthcoming and available in Kronos.
Should you have questions or require clarification on University Policy 701, please contact Jeanne Madorin, firstname.lastname@example.org, Ext. 7-0659. Questions regarding timekeeping in Kronos should be directed to Donna Cochran, email@example.com, Ext. 7-6110.
I understand that asking employees to use leave time when they were directed not to report to campus or, in some cases, told to leave campus after reporting may be upsetting. However, the University does not have the authority to forgive time not worked in C2 status.
Thank you for your attention to this important matter, and please share this information broadly with all supervisors and employees within your areas of responsibility,
Gary Stinnett, AVC - HR