New Employee Forms

Welcome to the UNC Charlotte new hire page.  Complete all steps before you begin working on campus.

1. Register for your electronic I-9 here.  After registering, you will receive a link to complete the I-9,  normally within 2 business days.

   Foreign Nationals employees:  You must attend the International Student Orientation and Immigration Check-In before beginning the I-9 process. 


2.  Complete all pages of the new hire packet based on your job type:  

      Faculty & Staff Employee Forms 

     Student Employee Forms


Foreign National Employees only:

     After completing your Faculty/Staff or Student forms, download these tax forms to be completed and submitted to the Tax Office:  Faculty/Staff Tax formsStudent Tax forms

     You must contact the Tax office to turn in these forms. Failure to meet with the Tax Office may result in incorrect taxes being taken out of your paycheck. 


3.  Submit your completed new hire forms/packet via dropbox here: New hire forms.  Do not upload I-9 documents.

4.  Schedule an appointment to present the necessary documents required for the I-9HR calendar

5.  Bring your unexpired I-9 documents to the King building at your selected appointment time.  If no one is there to open the door, call (704) 687-6044.

      Example of List A documents: US Passport, Permanent Resident card, Employment Authorization card - Only one document needed

      Example of List B AND C documents: List A (Driver license/State ID/UNCC ID) AND List B (Birth certificate, Social security card) - one from List A AND one List B needed

      Exampes with Foreign Passport: Passport, current I-94 AND I-20 or DS-2019 - All documents needed

      Note:  You must provide unexpired/original document(s).  No copies/photos can be accepted.  See full list of acceptable documents here.


6. You will receive your I-9 verification to forward to your supervisor/department.

    Once you have submitted the new hire paperwork and  provided your I-9 document(s) to Human Resources, your I-9 verification will be emailed to the email address provided on the I-9 form within 48 hours.  This completes the process.

    If you have any questions or issues uploading your paperwork to dropbox, please contact  Thank you for your patience during this time. 


Additional Resources:

Note for Foreign Nationals - Employment letter information

If you are a new student and do not have a social security number, you will receive a letter from Human Resources/International Student Scholar offices to apply for a number with the Social Security Administration office.  This letter will be prepared and sent to you within 3 weeks of your job being approved and in Banner.  Once you receive this letter, contact SSA to schedule an appointment.  Failure to apply for a social security number and present it to Human Resources within 90 days of the SSA offices reopening, will lead to termination of employment. New Faculty can take their employment agreement directly to the Social Security Administration to apply for your SSN.  You do not need an additional letter from Human Resources or the International Student Scholar office to apply.  Social Security Office Locator.


Tax Withholding Calculator

Please note: Tax allowances will default to single/zero for US Citizens and Permanent Residences.   Should you wish to change your form W-4 and/or form NC-4 to something other than single with zero allowances, you can now do so online by following the FAQ located here


Notice About Social Security Cards

Please note that the University strongly recommends that each employee present his/her original Social Security card to assure accurate payroll tax and retirement system reporting. If possible, please bring your original Social Security card, or official proof of application, when you visit the Human Resources department for your initial employment processing. If you are unable to locate your card, you may apply for a duplicate card by visiting your local Social Security Administration. Use this link for information on obtaining a new or replacement Social Security Card.

New Online Services for NC residents:  The Social Security Administration expanded online services for residents of North Carolina available through it's my Social Security portal at North Carolina residents can use the portal for many replacement Social Security number (SSN) card requests. 

Please review our Statement of Purpose on why we request your social security number.