Permanent and/or Temporary (Non-Student) Positions
Full Separation (all UNC Charlotte positions) - Actions Needed
Employee
- View Notice of Separation Personnel Information Memorandum (PIM) 34
- Complete the Employee Separation Form
- If retiring, do not complete the employee separation form (reference Retirement Process and Resources for instruction)
- Reference How to submit an Employee Separation Form? for guidance on completing the form
- Notice: Employee must be present on the last day of work. It is expected that all employees give a minimum of a two week notice (excluding holidays or scheduled leave) prior to leaving employment. If this is not possible due to circumstances, please provide a reason under "Additional Comments" on the separation form. All FLSA non-exempt employees must complete timesheets in Kronos through the day of separation. All FLSA exempt employees must ensure all leave requests are submitted and approved in Kronos through the day of separation. Any delays in either of these items may delay final payouts to the employee.
- View your current benefits and pay information
- Prior to separation: Log into https://my.uncc.edu/ using your current password
- After separation follow the instructions below:
- Reference the Benefits Off-Boarding document for coverage end dates and vendor contact information
- Complete the Exit Interview Survey to provide feedback to the University
- Keep your address up to date. It is used for your W2 and 1095 C forms (ACA verification of coverage)
- Return any library books
- Return all keys assigned to the Lockshop before leaving the University
- Return any other UNC Charlotte equipment or property to your supervisor
- Ensure your leave usage is up-to-date in the University time keeping and leave system (Kronos)
Supervisor
- Instruct employees to complete the Employee Separation Form (includes option to submit a letter of resignation).
- You may also complete this form on behalf of the employee
- Complete the Employee Exit Review form to evaluate the performance of your former employee for this cycle, up to the time that the employee left your supervision.
Business Officer/Department Administrator
- Instruct the employee or supervisor to complete the Employee Separation Form (includes option to submit a letter of resignation)
- Take additional actions noted below based on the type of position:
|
Position Type |
Additional Action Needed |
|
Faculty |
Academic Affairs will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources |
|
Staff Exempt from Human Resources Act (EHRA) |
Business Officer/Department Administrator will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources
|
|
Subject to the Human Resources Act (SHRA) |
No additional form is needed
|
Partial Separation - Actions Needed
Employee
- Consult with your supervisor for instruction
- Do not use Employee Separation Form
Supervisor
- Consult the business officer/departmental support associate for instruction
- Complete the Notice of Partial Termination for SHRA Employees
Business Officer/Department Administrator
|
Position Type |
Additional Action Needed |
|
Faculty |
Academic Affairs will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources |
|
Staff Exempt from Human Resources Act (EHRA) |
Business Officer/Department Administrator will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources |
|
Subject to the Human Resources Act (SHRA) |
Instruct the supervisor to complete the Notice of Partial Termination for SHRA Employees |
Retirements:
- Reference Retirement Process and Resources for instruction
Changing Positions within UNC Charlotte:
- Contact benefits@uncc.edu /704-687-8134
Separating from Student Position(s):
- Contact departmental administrator
Questions:
- Login assistance: IT Services 704-687-5500
- Payroll matters: PayrollDept@uncc.edu / 704-687-1919
- Benefits matters: Benefits @uncc.edu / 704/687-8134
