Permanent and/or Temporary (Non-Student) Positions
Full Separation (all UNC Charlotte positions) - Actions Needed
Employee
- View Notice of Separation Personnel Information Memorandum (PIM) 34
- Complete the Employee Separation Form
- Reference How to submit an Employee Separation Form? for guidance on completing the form
- View your current benefits
- Prior to separation: Log into https://my.uncc.edu/ using your current password
- After separation: Click https://legacyssb.uncc.edu/, enter required information, create your password, and click here to log in and view your information
- Reference the Benefits Off-Boarding document for coverage end dates and vendor contact information
- Complete the Exit Interview to provide feedback to the University
- Keep your address up to date. It is used for your W2 and 1095 C forms (ACA verification of coverage)
- Return any library books
- Return any UNC Charlotte equipment or property to your supervisor, including keys
- Ensure your leave usage is up-to-date in the University time keeping and leave system (Kronos)
Supervisor
- Instruct employees to complete the Employee Separation Form (includes option to submit a letter of resignation).
- You may also complete this form on behalf of the employee
Business Officer/Department Administrator
- Instruct the employee or supervisor to complete the Employee Separation Form (includes option to submit a letter of resignation)
- Take additional actions noted below based on the type of position:
|
Position Type |
Additional Action Needed |
|
Faculty |
Academic Affairs will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources |
|
Staff Exempt from Human Resources Act (EHRA) |
Business Officer/Department Administrator will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources
|
|
Subject to the Human Resources Act (SHRA) |
No additional form is needed
|
Partial Separation - Actions Needed
Employee
- Consult with your supervisor for instruction
- Do not use Employee Separation Form
Supervisor
- Consult the business officer/departmental support associate for instruction
- Complete the Notice of Partial Termination for SHRA Employees
Business Officer/Department Administrator
|
Position Type |
Additional Action Needed |
|
Faculty |
Academic Affairs will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources |
|
Staff Exempt from Human Resources Act (EHRA) |
Business Officer/Department Administrator will complete the PD-7 UNC Charlotte Academic Personnel Action and submit to Human Resources |
|
Subject to the Human Resources Act (SHRA) |
Instruct the supervisor to complete the Notice of Partial Termination for SHRA Employees |
Retirements:
- Reference Retirement Process and Resources for instruction
Changing Positions within UNC Charlotte:
- Contact benefits@uncc.edu /704-687-8134
Separating from Student Position(s):
- Contact departmental administrator
Questions:
- Login assistance: IT Services 704-687-5500
- Payroll matters: PayrollDept@uncc.edu / 704-687-1919
- Benefits matters: Benefits @uncc.edu / 704/687-8134
